IMPORTANT

Part Smart 8.0 release requires these setup parameters to enable seamless interface.   

Part Smart / KIC/Yamaha and AJA Inventory Control are run simultaneously in Windows .

This is accomplished by starting AJA, proceeding into the program then pressing the Windows key, to be at the Desktop then opening PartSmart.

The programs can be toggled back and forth by using the task bar icon on the bottom of the screen and minimizing.

Executing the following instructions enables the Part Smart seamless interface which includes the following. 
 

1. Transfer a ‘pick list’ of parts to the Business System (BSV). As users look up parts in PartSmart, they can build a pick list of the parts they need. When ready, the user can pass this list of parts as a transaction such as a customer invoice to the AJA Inventory Control module.  When the PartSmart user clicks on the "Post BSV" button on a transaction, PartSmart invokes the AJA Inventory Control module and transfers the transaction.  Upon receipt of the exported transaction to the AJA Inventory Control module it is imported into the selected program by pressing F12 (Shift F2) from the counter menu for POS, the Special Order menu or Service Order allocations display screen.

2. Colorization of a parts diagram to show availability. When a PartSmart user is looking at a parts diagram and clicks on the "Colorize" button, PartSmart invokes the AJA Inventory Control module and queries it for the amounts of stock on hand and re-order points for each of the parts displayed on the diagram. PartSmart then puts a red, yellow or green box around each callout number on the diagram depending on the stock level. The box is red if the stock level is zero. The box is green if the stock level is above the reorder point. Otherwise the box is yellow.

3. View Part Information Window. When PartSmart displays a View Part Information Window, it performs a real-time query of the AJA Inventory Control module to find current stock levels, bin locations, pricing and other information. This information is displayed in the View Part Information Window. The most common way to view the View Part Information Window in PartSmart is to click on the "Part Inquiry" button in the main screen and then choose a part from the list of parts.

PartSmart detects the presence of the AJA Inventory Control module by examining a configuration variable called "BSV Link" located on the PartSmart Utilities Menu, "Configure PartSmart". The BSV Link contains the path and name of the executable that PartSmart will call in order to interact with the AJA Inventory Control module . The PartSmart user must have filled in the BSV Link field prior to attempting to have PartSmart interface with the AJA Inventory Control module.  The path and executable name to be inserted is c:\bat\ps_aja.bat

This is what needs to be done on each computer that PartSmart will be operating on.

Setup Parameters

PartSmart Utilities-Configure-Insert c:\bat\ps_aja.bat as path name and executable
Set the temp folder in each computer in the Network to c:\temp
From the desktop. right click on MyComputer,
Select advanced then environmental variables on the bottom.
Under User Variables by Owner insert the following variable if not already declared

Variable = TMP Value = C:\Temp

Variable = TEMP   Value = C:\Temp   Click OK to save and exit

Create a C:\Temp folder if one is not available.

Download the attached bat file into the c:\bat folder on each computer that PartSmart will be operating on.
 
Choose your Vendors from the below list of Manufacturer Codes:
At the Server, from the Main Menu in the AJA Inventory Control module select 8 (Accounts Menu) then 2. (Vendor Code Maintenance)
 
Insert the Vendor Code to look up, Strike enter to display it on screen, Press F9 to access Image code and prefix Code.
Insert the Image Code from the below list and insert a Prefix Code if a prefix is used on the Vendors part numbers in AJA Inventory Control module, if no prefix is used, leave it blank.  Strike enter a few times to save the record, then do the same for another vendor, if applicable. 

SAMPLE SCREEN 91: Vendor Code List

 

* * * V E N D O R      C O D E      L I S T * * *

VENDOR CODE : 001

COMPANY NAME :KAWASAKI_______________________

STREET :123 MAIN ST________________________

CITY :YORK______________ STATE:PA. ZIP:18923_____

PHONE NUMBER :610.273.6363 CONTACT:JOHN________________

FAX NUMBER :610.345.7363 CUSTOMER #:7365343_____________

EMAIL :AJACOMP@COMCAST.NET______________

WEB SITE :WWW.MCMART.COM____________________

                       OTC SALES SERVICE WTY INTERNAL SPEC/O MAIL/O

SALES ACCTS : 320.00     320.10  320.20     320.25      320.30    320.40

INVENTORY ACCT :130.00 MATRIX LEVEL :0 

LAST PRICE UPDATE: 09/12/2005

CLCODE:___ IMAGE CODE:___ PREFIX:___ PART #:_________________

F1 PRINT VENDOR LIST         F2 PRINT LABELS

 F3 PREVIOUS VENDOR        F4 NEXT VENDOR

F5 CLEARSCREEN      F6 PRINT SHORT REPORT 

F7 DELETE THE RECORD                       F8 MENU

F9 ACCESS DATE & IMAGES & MATRIX F10 HELP

Appendix B – Manufacturer Codes

OEM

Code

Advance by Nilfisk-Advance

ADV

Alamo

ALA

Alto US

CLA

American Honda

HON

Arctic Cat

ARC

Ariens

ARN

BMB

BMB

Bombardier Recreational Products

BRP

Briggs & Stratton

BRG

Buhler - Versatile

BVI

Bush Hog

BHG

Cahr-Broil

CBC

Castex Nobles

CNE

Crary

CCC

Cub Cadet

CUB

Cub Commercial

CUC

Dandl

DAN

Dixie Chopper

MCM

Dixon Industries

DXN

Echo

ECH

EFCO (English)

EFE

EFCO (Italian)

EFI

Encore Manufacturing Co

EMC

Excel

EXC

Exmark

EXM

Fiat Hitachi

NHH

Garmec (Italian)

GAR

Generac Portable Products

GEN

Generac Specialty Products

GNS

Generac Standby Equip

STB

Graco

GRC

Gravely

GRV

Green Machine

GM

Harley-Davidson Motor Company

HDM

Hayter

HAY

Homelite

HML

Honda-Honda Codes

HOC

Honda-Honda Part Numbers

HON

Husqvarna

HUS

IBEA (English)

IBE

IBEA (French)

IBF

IBEA (German)

IBG

IBEA (Italian)

IBI

John Deere C & CE

JDC

Katana (French)

KTF

Katana (German)

KTG

Katana (Italian)

KTI

Katana (English)

KTE

Kawasaki Vehicle/PWC

KUS

Kawasaki Engine

KWE

Kent by Nilfisk-Advance

KEC

Kohler Engines

KOH

Kohler Generators

KGE

Kramp Groep

KRG

Land Pride

LPD

Lawn-Boy Equipment

LBY

Little Wonder/Mantis

LWM

Lummus

LUM

M & W

M&W

Maruyama US Inc.

MRY

Masport

MAS

McCulloch (English)

MCE

McCulloch (French)

MCF

McCulloch (German)

MCG

McCulloch (Italian)

MCI

McCulloch

MCH

Mercury Marine

MRC

Minuteman

WAU

Minuteman PowerBoss

MMP

MTD

MTD

MTD PRO

MTP

New Holland Construction

NHC

New Holland Europe

NHE

New Holland North America

FN

New Holland Service

NHS

Nilfisk-Advance EDC

NDE

Nissan DuraMatch

NDM

Nissan Forklift

NSN

Oleo-Mac (English)

OME

Oleo-Mac (Italian)

OMI

Outboard Marine Corp.

OMC

OmniQuip Parts Worldwide

TRA

Polaris

POL

Poulan Weed Eater

PLN

Quadra

QUA

Rhino

RHI

Ridgid

RDD

Rover

ROV

Ryobi

RPT

Scag

SCG

Shindaiwa

SHW

Simplicity

SMP

Snapper

SNP

Snapper Literature ONLY

SLO

Stihl

STH

Suzuki

SUZ

Tanaka America

TAK

Tanaka Aus

TNK

Tanaka (Aus English)

TAN

Tanaka (English)

TKE

Tanaka (French)

TKF

Tanaka (German)

TKG

Tanaka (Italian)

TKI

Tecumseh Europa

TCE

Tecumseh Products

TEC

Textron PLC/Inductrial

TPI

Textron Turf Care

TTC

Tiger

TIG

Tornado Industrial

TNO

Toro Commercial Equipment

TCM

Toro Consumer Equipment

TO

Toro Irrigation

TIR

Toro Landscape Contractor Equipment

PRO

Triumph

TRI

Troy-Bilt

TRB

Turner

TUR

Victa

VIC

Walbro

WLB

Walker Mowers

WMC

Waukesha Engine

WAU

White

WOD

Windsor

WDR

Yamaha

YAM

Zama

ZAM

 

 The PartSmart program can be installed to each workstation and the diagrams can be shared across the network.  In this type of installation each workstation will use the bsio_in & bsio_out files in their own temp folders.  This will require the dealer to update the PartSmart program at each workstation for each OEM for each update, but they will only need to run the Hard Drive Copy at the server.  In this type of installation each workstation will have its own Pick List to send across to the Business System, for further information on this configuration Contact Part Smart / ARi Client Services (Technical Support) Department at 1-800-558-9044.

 

      1. Yamaha Installation Instructions
      2. To Install PartSmart™

        Step 1. Insert the CD-ROM into your CD drive.

        Step 2. Click on Start, then Run and Type D:\SetUp (where D: is your CD Drive letter)

        You will be given the opportunity to view or print detailed Installation Instructions during the setup process.

        For Kawasaki KIC users, you may have installed PartSmart in C:\parts.

        This Yamaha release should be installed in a different sub-directory

        (C:\pswin) for example.

         

        1. How to Copy the Yamaha Data to a Hard Drive

        Step 1. Run the setup program located on CD #1 and then Exit PartSmart.

        Step 2. Determine if there is enough space on your hard drive for the data. The Yamaha data will require approximately 1.7 gigabytes of space.

        Step 3. Create a folder on the hard drive at the root and name it PSDATA. Inside the PSDATA folder, create three more folders naming them YAM1, YAM2, and YAM3.

        Step 4. Use the "drag and drop" method to copy the folder named 62 from CD #1 into the folder named YAM1. Next, copy the 62 folder from CD #2 into the YAM2 folder. Finally, copy the 62 folder from the Archive CD #3 into the YAM3 folder.

        Step 5. Start PartSmart. Click on the Utilities button and then from the Utilities Menu select Configure PartSmart. This will open the Configuration box.

        Step 6. In the Configuration box under the Paths tab, locate the CD-ROM Paths at the bottom and click on <<New>> under the # column.

        Step 7. No entry is required in the Name column. Tab to the Path column. In the Path column, enter the three new paths where you copied the Yamaha folders as shown in the following example:

         

        Note: In this example, "C:" is the hard disk drive. Yours may be different. These are the paths that PartSmart will use to find the data. The Path you have entered must be enabled by clicking on the box under Enabled to create an "x". It is not necessary to enable the Fixed column. You may disable the CD-ROM drive path by clicking on the box to disable.

        Step 8. Click on OK to close the Configure PartSmart box and restart PartSmart as instructed by the program.

         

        Note: Keep this document for future reference

        Each time you receive updated PartSmart CDs, you must run the setup program again. After running the setup program, you must delete the old 62 folders located in the YAM1 & YAM2 folders only and repeat the above copy process for the two new CDs. Do not delete the 62 folder in YAM3 until you receive a new Archive CD which will occur approximately once per year

         

         

         

      3. KIC Procedure
      4. Loading the image data on the hard drive eliminates the need to have a CD permanently inserted in the CD player.

        Directions

        Load KIC CD following procedure outlined in KIC Loading Procedure from Kawasaki

        Upon completion select "Utilities" from "KIC" screen

        Select configure Part Smart then select "paths"

        In CD Rom paths click on New

        Under PATH insert "\PSDATA", and insert an "X" in enabled

        Click "OK" to exit

        Select Options

        Place a check into box "Process Parts In"

        Place a check into box "Process Parts Out"

        Close the program and exit to desktop

        Open Windows Explorer, open folders in Volume C:

        At the right side of your screen, right click an open area

        Select New in the box that appears, left click on New, then left click on Folder

        Rename the new folder to "PSDATA"

        Exit the Explorer to the Desktop

        Double click on My Computer

        Double click on your CD rom drive with "KIC" CD installed

        Right click on Folder "69"

        Left click on copy in the window that appears

        Close the CD and return to the Desktop

        Double click on My Computer, double click on "C:", this will display all folders in "C:"

        Locate "PSDATA" folder, right click on it to open window

        Left click on Paste (window appears indicating copying from CD to hard drive)

        Upon completion exit to desktop

        Open and test for proper function

      5. PartSmart / Kawasaki KIC Operating instructions

Part Smart / KIC and AJA inventory control can be run simultaneously in Windows .

This is accomplished by starting AJA, proceeding into the program then pressing the windows key, to be at the Desktop then opening Part smart.

The programs can be toggled back and forth by using the task bar icon on the bottom of the screen and minimizing.

Part numbers can be picked in Part Smart then imported into AJA by the following process.

Establish an invoice in Part Smart by dragging the part numbers onto the invoice created, once the invoice is created, it can be exported by clicking on BSV on the screen. After clicking on BSV, minimize Part Smart then click on the AJA DMS icon on the Task Bar, which will return you to AJA DMS, from the Counter Menu, press Shift F2 to import the Part Smart invoice into the point of sale invoice screen. Proceed as normal to invoice the items.

All the above working correctly is predicated on the fact that the previous quarterly updates and documents were followed in setting up the link between AJA DMS and Part Smart.

Previous documents instructed on setting up the path, in Utility Menu, System File Set #4 (See SAMPLE SCREEN 86: System Definition Files Set #4), and also populating the Vendor file with codes used by the CD vendor and any prefix's used by the dealer in their inventory parts. Part Smart has designed their program operate one-way, that is to pick the parts on the image screen, then export to the DMS for inventory verification.

PartSmart Peer to Peer Instructions

      SUPPLEMENTAL TECHNICAL INFORMATION

      You must have a basic familiarity with the Microsoft Windows operating system to install and use the software contained on this CD. If you are not familiar with the Windows operating system, please refer to Microsoft's easily accessible on-screen Help for assistance before proceeding. If you discover that you need additional assistance, refer to Section 4 at the end of this file before contacting ARI Network Services, Inc.

       

       

      IMPORTANT: The following information is intended for use by individuals knowledgeable of Windows Peer to Peer Networking. If a business system vendor or other company previously set up your network, contact them first. Consult with them before you attempt to complete these procedures. Under no circumstances should you attempt to complete these procedures if you are uncertain about the network's configuration including administrative log-on procedures, sharing of system resources and paths to shared resources. Installing any software to your network without a thorough knowledge of the existing network operating system and configuration may adversely affect your business operations.

      Do the following at the computer acting as the server for PartSmart:

       

      1. SERVER
      2. 1. Run setup per the supplied instructions. Accept default configuration if possible (C:\parts).

        2. Share the parts folder (C:\parts) as PARTS with full access. If there is a permissions tab, select "read write." The parts folder must have these accesses and permissions levels.

        a) To share a folder or drive, right click on the folder or drive and click on "sharing."

        3. Share the CD drives (suggested Share Name should work). Share each CD drive that you will use for PartSmart.

        a) If you elect to copy the OEM data to a hard drive you must share the drive (suggested Share Name should work). Procedures for copying OEM data to a hard drive are located in Section 3 below.

        4. Determine the network name of the computer acting as the

        server for PartSmart.

        a) Right click on Network Neighborhood.

        b) Click on Properties.

        c) Click on Identification tab at top.

        d) Note computer name.

        5. Run PartSmart, click on Utilities button, and click on Configure PartSmart.

        6. Enter the Network path in the Local Dir. \\computer name\parts

        7. Enter the Network path in the Shared Dir. \\computer name\parts

        8. In the CD-ROM Paths area click New

        9. In the Name column no entry is required, tab to the Path column

        10. In the Path column enter the path: \\computer name\shared CD or hard drive name

        a) Complete steps 8-10 for each CD or hard drive that you have

        shared for PartSmart data.

        11. Click Ok at the bottom of the configuration window. Message

        will say you need to restart the program.

        12. Click Ok, click the Exit button and exit PartSmart.

        13. Start PartSmart

        14. If PartSmart starts normally, that is, without a configuration screen, you have entered the paths correctly. If you get a configuration screen the paths are wrong, the sharing is not correct, or the names are wrong. Check these and fix as necessary before continuing.

        15. Assuming PartSmart started normally click on Model Inquiry and look up a model, then look at a diagram. The purpose is to see a diagram, this verifies that your CD-ROM paths are correct. If you get a message to insert the CD, the path to the CD is wrong, the name is wrong, or the CD drive is not shared. Fix the path before continuing.

        16. Write the configuration paths down. You will need them after running updates. When you do an update you will have to change the PartSmart configuration for Local & Shared Dir. to the correct network paths.

        Do the following at a CLIENT. Do this ONLY if PartSmart is working

        on the server.

      3. CLIENT
      4. 1. At the Client desktop, double click on Network Neighborhood.

        2. Double click on the PartSmart server then double click on parts

        folder.

        3. Locate the file PSW.EXE, right click on it and drag it to a clear

        area on the client desktop and drop it.

        4. From the menu that pops up select "Create Shortcut Here" and

        close all other open windows.

        5. Double click on the shortcut you created and PartSmart will start.

        a) If you get a configuration window or a D-tree error, exit PartSmart, go to the PartSmart server, and verify the sharing and access rights.

        b) If you get an Object Windows Exception Error message, the file named CTL3DV2.DLL is missing in the WINDOWS\SYSTEM directory. You can get a fresh copy from the TECH folder on any partsmart CD and copy it into the \WINDOWS\SYSTEM directory.

        NOTICE: If the procedures listed above are unclear, contact a local computer technician familiar with networking for assistance.

        ARI Network Services, Inc. assumes no responsibility or liability for the operation or non-operation of your network.

      5. OEM Data To Hard Drive Copy Procedure
      6. Notice To User

        IMPORTANT: Please read this information carefully before you make a decision about copying OEM data to a hard disk drive.

        1. Whenever you receive a new PartSmart CD, you must follow the supplied instructions to install it. After completing the installation process and entering your verification code, you must keep the PartSmart CD in the CD ROM drive for each OEM. This allows the program located on the hard disk drive to access OEM data on the PartSmart CD. If you move the PartSmart CD to another CD ROM drive, you must change the PartSmart configuration accordingly (under Utilities). Programmers designed PartSmart to work this way as it minimizes:

        a) the amount of hard disk drive space required to run PartSmart.

        b) time required for you to update and maintain PartSmart each time you receive an update CD.

        c) data errors compared to a hard drive magnetic copy.

        2. You may choose to copy the OEM data to a hard disk drive, thus eliminating the need to keep the PartSmart CD in a CD ROM drive. However, this is a totally separate procedure from the normal setup or update routine for each OEM. This action will substantially increase the:

        a) amount of hard disk drive space required.

        b) time required to do updates.

        c) potential for significant technical problems that may require skilled assistance from a local technician.

        3. If you elect to copy OEM data from the Partsmart CD to the hard disk drive, please verify your available harddrive space before starting the copy procedure. Remember to leave yourself adequate free hard drive space for normal computer usage. See the next section "The Copy Procedure" for determining hard drive space needs..

        The Copy Procedure

        The objective is to copy the OEM data folder(s) to a hard drive of your choice, eliminating the need to have a PartSmart CD in the CD drive.

        1. OEM data is in numbered folders on the CD. The numbers are OEM specific. To determine an OEM Number, from PartSmart main screen:

        a) Select the Change OEM button, then select the OEM from the menu.

        b) Click on the Utilities button, then click on "Setup Dealer Information" and read the ID Code under Current OEM. Make a note of the ID Code.

        c) Select Cancel to close that window and exit PartSmart.

         

        2. Make sure you have enough space on the hard disk before copying OEM data to it.

        a) Determine the size of the OEM data folder: Open Windows Explorer, click the + at the CD drive, right click on the OEM folder, click on "Properties," and note the size of the folder (megabytes). Note: This is the minimum amount of space that will be required. The actual space required may be considerably more depending on how the hard disk you are copying the data to was formatted.

        b) To determine approximately how much hard drive space you have: Right click on the hard drive icon, then click on "Properties." Note the free space and make sure you have enough for the OEM data. Copy the data folder(s) from the CD to the hard drive of your choice using the copy method you are familiar with. You can review the various methods for copying folders/directories by clicking Start on the Task Bar, then Help for W95 (use File Manager Help for W3.1). Remember the objective is to get the data folder to your hard drive.

        Repeat the procedures above for each OEM data folder to be copied to the hard drive

        1. If copying an OEM with a two CD set the following procedure is recommended:

        a) Create 2 folders on the hard drive, DISK1 or Toro1 and DISK2 or Toro2.

        b) Using the copy method of your choice, copy the data folder from each CD to the appropriate folder.

        2. Once you have finished copying the data folder(s), start PartSmart

        a) Select the Utilities button.

        b) Select "Configure PartSmart" from the Utilities Menu.

        c) Note: If this is an update you need only verify that the correct path(s) are entered.

        d) Under CD-ROM Paths, under the # column Click on <<New>>.

        e) In the Name column no entry is required - tab to the Path column.

        f) In the Path column, enter the drive letter of the drive you copied the OEM data to. Note: This is the path that PartSmart will use to find the data directories. Use additional lines if necessary.

        g) If you created folders for OEMs with 2 CD's, enter those paths also, e.g., C:\disk1 and C:\disk2 or the drive and folder where the OEM data folder was placed.

        h) Click on OK to close the configuration window.

        Each time you receive a PartSmart CD, you must run the setup program according to the supplied instructions. After each new program setup, you must delete the old OEM data from the hard disk drive and repeat the CD data to hard disk copy process. For instructions on how to delete files or folders, refer to the Help program in Windows.

         

      7. ARI PartSmartä Image Codes

       

      SAMPLE SCREEN 116 : ARI PartSmart Image Codes

      OEM Code

      OEM Code

      Advance by Nilfisk-Advance ADV

      Alamo ALA

      Alto US CLA

      American Honda HON

      Arctic Cat ARC

      Ariens ARN

      BMB BMB

      Briggs & Stratton BRG

      Bush Hog BHG

      Cahr-Broil CBC

      Castex Nobles CNE

      Crary CCC

      Cub Cadet CUB

      Dandl DAN

      Echo ECH

      EFCO (English) EFE

      EFCO (Italian) EFI

      Encore Manufacturing Co EMC

      Excel EXC

      Exmark EXM

      Fiat Hitachi NHH

      Garmec (Italian) GAR

      Generac Portable Products GEN

      Generac Specialty/Products GNS

      Generac Standby Equip STB

      Graco GRC

      Gravely GRV

      Green Machine GM

      Hayter HAY

      Homelite HML

      Honda-Honda Codes HOC

      Honda-Honda Part Numbers HON

      Husqvarna HUS

      IBEA (English) IBE

      IBEA (French) IBF

      IBEA (German) IBG

      IBEA (Italian) IBI

      John Deer C & CE JDC

      Katana (French) KTF

      Katana (German) KTG

      Katana (Italian) KTI

      Katana (English) KTE

      Kawasaki Vehicle/PWC KUS

      Kawasaki Engine KWE

      Kent by Nilfisk-Advance KEC

      Kohler Engines KOH

      Kohler Generators KGE

      Knamp Groep KRG

      Land Pride LPD

      Lawn-Boy Equipment LBY

      Little Wonder/Mantis LWM

      Lummus LUM

      M & W M&W

      Masport MAS

      McCulloch (English) MCE

      McCulloch (French) MCF

      McCulloch (German) MCG

      McCulloch (Italian) MCI

      McCulloch MCH

      Mercury Marine MRC

      Minuteman WAU

      Minuteman PowerBoss MMP

      MTD MTD

      MTD PRO MTP

      New Holland Construction NHC

      New Holland Europe NHE

      New Holland North America FN

      New Holland Service NHS

      Nilfisk-Advance EDC NDE

      Nissan DuraMatch NDM

      Nissan Forklift NSN

      Oleo-Mac (English) OME

      Oleo-Mac (Italian) OMI

      Outboard Marine Corp. OMC

      OmniQuip Parts Worldwide TRA

      Polaris POL

      Poulan Weed Eater PLN

      Quadra QUA

      Rhino RHI

      Rover ROV

      Stag SCG

      Shindaiwa SHW

      Simplicity SMP

      Snapper SNP

      Snapper Literature ONLY SL0

      Stihl STH

    1.  
    2.  

       

      OEM Code

      OEM Code

      Tanaka Aus TNK

      Tanaka (Aus English) TAN

      Tanaka (English) TKE

      Tanaka (French) TKF

      Tanaka (German) TKG

      Tanaka (Italian) TKI

      Tecumseh Europa TCE

      Tecumsah Products TEC

      Textron PLC/Inductrial TPI

      Textron Turf Care TTC

      Tiger TIG

      Tomado Industrial TNO

      Toro Commercial TCM

      Equipment

       

       

      Toro Consumer Equipment TO

      Toro Irrigation TlR

      Toro Landscape Contr Equip PRO

      Triumph TRI

      Troy-Bilt TRB

      Turner TUR

      Victa VIC

      Walbro WLB

      Walker Mowers WMC

      Waukesha Engine WAU

      White WOD

      Windsor WDR

      Zama ZAM

    3.  
At the below screen, insert your PartSmart Image Code  (YA)

From the Main Menu make the Accounts Menu selection, then Selection # 2 Vendor Code Maintenance. Insert the Vendor Code that you want to assign a matrix to. On the bottom left of the screen "Pricing Level" will appear, take note of what price level it uses. This is the current pricing level. Strike F8 to exit and proceed.

SAMPLE SCREEN 91: Vendor Code List

 

* * * V E N D O R C O D E L I S T * * *

VENDOR CODE : 001

COMPANY NAME :HARLEY________________________

STREET :123 MAIN ST________________________

CITY :YORK______________ STATE:PA. ZIP:18923_____

PHONE NUMBER :610.273.6363 CONTACT:JOHN________________

FAX NUMBER :610.345.7363 CUSTOMER #:7365343_____________

EMAIL :AJACOMP@COMCAST.NET______________

WEB SITE :WWW.MCMART.COM____________________

OTC SALES SERVICE WTY INTERNAL SPEC/O MAIL/O

SALES ACCTS : 320.00 320.10 320.20 320.25 320.30 320.40

INVENTORY ACCT :130.00 MATRIX LEVEL :0 LAST PRICE UPDATE: 09/12/2001

CLCODE:______ IMAGE CODE:___ PREFIX:___ PART PICTURE:_________________

F1 PRINT VENDOR LIST F2 PRINT LABELS F3 PREVIOUS VENDOR F4 NEXT VENDOR

F5 CLEARSCREEN F6 PRINT SHORT REPORT F7 DELETE THE RECORD F8 MENU

F9 ACCESS DATE & IMAGES & MATRIX F10 HELP

At the below screen, insert the Part Smart path.

SERVICE DEPARTMENT INVOICE SETUP

      1. SYSTEM FILE SET #4

The System File is accessed from the Utility Menu, Selection # 1. Striking F5 thrice displays this screen. The following is a sample of information entered on this screen.

The screen below is filled in with default values, use these if you are unsure what to do.

SAMPLE SCREEN 86: System Definition Files Set #4

 

* * S Y S T E M D E F I N I T I O N F I L E S S E T # 4 * *

USE THE EXTENDED LONG SERVICE ORDER IN THE FOLLOWING PROGRAMS?

SERVICE ORDER ALLOCATIONS? N

S/O REQUEST & SHOP RECEIPT? N

SERVICE ORDER FINAL INVOICE? N

SERVICE ORDER SUGGESTED REPAIR? N

LICENSE NUMBER? N/A_________

 

Export to allocation sheet? Y Export to service receipt? Y

Addl.lines - Allocation sheet? 00 Print License Number on Repair Order? N

Addl.lines - Final s/o receipt? 00 Print Invoice Message on repair Order? N

Addl.lines - Requested Repair list? 00 Print Notes on Allocation Work Sheet? Y

Addl.lines - Sugg.Repair list? 00

KAWASAKI ARI/PARTSMART PATH\PARTS\PARTS.OUT___

YAMAHA ARI/PARTSMART PATH\PSWIN\PARTS.OUT___

Bell & Howell Path:_BHOUT.DAT_____________________

Future Imaging Path:_________________________________

F1 Exit Without Saving Data F5 System Files Set #3 F8 Save Data

 

The Counter menu, is where the Function Key is pressed to import the Part Smart output file.

SAMPLE SCREEN 26 : Counter Menu

C O U N T E R M E N U

 

SELECT:_

    1. SEARCH PARTS INVENTORY
    2. SEARCH MODELS FOR PARTS GROUPS
    3. POINT OF SALE INVOICING - PARTS
    4. SERVICE ORDER MODULE
    5. SPECIAL ORDER MODULE
    6. DEPOSITS RECEIVABLE
    7. REFUND OF DEPOSITS
    8. RETURNED MERCHANDISE
    9. MAJOR UNIT SALES MENU

 

F1 Mail Order F2 Prospecting

F4 A/R Search F5 Saved Invoices

F6 Scheduler F7 Parts Detail

F8 Main Menu F10 Help

 

 

 

COUNTER MENU (See SAMPLE SCREEN 26 : Counter Menu)

 

  1. Search Parts facilitates the lookup of inventory information to determine price, quantity on hand, etc. Information may be transferred to an invoice.
  2. Search Models is a program that displays information for specific makes and models. The content is input by the user at the Inventory selection from the Main Menu.
  3. Point of Sale Invoicing facilitates the creating of an itemized invoice while simultaneously adjusting inventory levels and sales totals. Special Orders items not in stock.
  4. Service Order Menu enables all service order department functions.
  5. Special Order Menu enables all special order functions.
  6. Deposits Receivable stores a deposit into the deposit file and simultaneously prints a customer receipt.
  7. Refund facilitates the refund of deposits received.
  8. Returned Merchandise methodically returns merchandise into inventory, prints a receipt and adjusts sales totals.
  9. Major Unit Sales Menu contains a plethora of options for creation of sales and display of information from previous sales.

F1 Mail Order Menu contains invoicing options pertaining to mail order.

F2 Prospecting Programs store sales information for reference when a unit becomes available.

F4 A/R Search displays open account information.

F5 Saved Invoice function retrieves invoices that were suspended and saved.

F6 Schedules Service Department operations.

F7 Parts Detail - Parts Detail displays the items purchased by a customer on a daily, monthly and annual and biannual basis. At the Parts Detail Screen, the customer code is input and after striking <Enter> the items for the customer are displayed. . The annual transaction flag must be "on" To store transactions for annual review, this field is accessed in the Utility Menu, System File Selection.

F12 (Shift F2) Imports information from Parts Smart interface file for Point of Sale Invoicing.

F13 (Shift F3) Imports Information from Fiche Finder

 

 

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